Terms & Conditions
Wherever used herein, the term “equipment” shall include any equipment rented from Cycling-Rentals. Cycling-Rentals, its agents, servants, and employees shall not be responsible for personal injuries or property damage, loss or delay incurred by any person arising out of the act of negligence of any direct or supplemental carrier or other person rendering any of the services or products being offered in these rentals; nor shall Cycling-Rentals be responsible for any injuries, death, damage, loss or delay in any means of transportation or by reasons of any event beyond the actual control of Cycling-Rentals, or of any agent or supplier, or due to force majeure.
Renters follow any suggested itinerary at their own risk and agree not to hold Cycling-Rentals or Cycling Through the Centuries, lda. responsible for injury or death resulting from accidents. We strongly recommend the use of approved helmets whenever mounted on a bicycle.
The bicycles provided for use are in satisfactory operating condition and participants agree to use them at their own risk or call deficiencies to the attention of a company representative. Individual bike specifications are subject to change based on availability of replacement components.
Instruction in the use, assembly and maintenance of bicycles will not be provided and participants affirm that they are competent and familiar with the use of a multi-speed bicycle.
DELIVERY AND COLLECTION
Delivery and collection service is subject to approval by management at delivery and collection location, our courier provider and Cycling Rentals. All delivery and collection locations should have a staffed reception and local contact phone number.
Renters are responsible for ensuring that management at their accommodation is agreeable to accepting bike delivery and providing safe storage for bikes pending the renters arrival. Similarly, renters are responsible for ensuring that management at the designated collection address are agreeable to safely storing bikes and handing them over to our courier service.
Renters staying in private residences may collect bikes from the nearest courier depot and return them to the same.
Delivery and collection locations must be confirmed up to 30 days before rental start date. Delivery location changes less than 30 days before the rental start date are only allowed if change is for a courier depot or partner location (fee may apply).
Renters are responsible for ensuring bikes are ready for collection at the designated collection location no later than 8:00am the day after their rental end date. Bikes and equipment should be prepared following provided instructions and photo/s of the same sent to support@cycling-rentals.com or +351 963 501 222 by text or WhatsApp.
Changes to your collection location less than 30 days before the rental start date and/or during your rental will incur a fee of €100 per bike.
MAINTENANCE, TUNING AND RESPONSIBILITY
Although all our bikes are professionally serviced before dispatch, bicycles may need tuning or maintenance during the course of the rental period; such maintenance will be carried out at the renter's expense.
Cycling Rentals will cover the cost of damages due to equipment failures beyond the renters control; i.e. damage occurred during transport or worn parts. Any deficiencies must be communicated to Cycling Rentals within 48 hours of receipt of the equipment. To be eligible for a refund on such parts and service, you must provide Cycling Rentals with a photo of the damaged or worn parts and an invoice for new parts or services.
Cycling Rentals is responsible for structural deficiencies such as damaged frames, worn bottom brackets, suspension and wheel hubs.
Cycling Rentals is not responsible for the following occurrences during bike rental:
gear tune ups / punctures / broken spokes / broken chains / broken derailleurs / broken drop-outs / wheel rim damage / torn saddles / stripped threads on pedal crank / damage beyond the control of Cycling Rentals and resultant of rider use or misuse.
If you are undertaking an unassisted bicycle tour we strongly recommend that you have some basic bicycle maintenance knowledge. A list of the closest bike shops can be provided on request.
RESPONSIBILITY FOR DAMAGE OR LOSS
Customer agrees he/she will return the equipment in the same good condition as when received, ordinary wear and tear accepted, and to repair and replace lost or stolen, damaged or broken bicycles or parts or to reimburse Cycling-Rentals for said equipment. Therefore regardless of the party at fault, customer understands and agrees to be responsible for the theft or damage to said equipment.
SUBLEASING PROHIBITED
Customer understands and agrees that any subleasing of rental equipment is prohibited and that any such sublease shall immediately cause termination and cancellation of this contract.
CUSTOMER LIABILITY
Customer shall assume liability for any and all damage or loss of and to personal property, accident / injury to other persons related to said rental equipment.
PERSONAL INSURANCE
Cycling-Rentals can provide at an extra cost a personal accident insurance policy. We strongly recommend that you always carry a personal or travel insurance policy.
THEFT AND DAMAGE INSURANCE
You may pay an additional Theft & Damage insurance fee which in case of theft or damage to the bicycle will reduce payments by half those on our Price List. In case of theft a formal Police Report must be lodged and a copy must be forwarded to us in order to activate the insurance. In case of damage a photo must be provided to us.
PAYMENT TERMS
Bike rental
Groups of 5 or less: Upon confirmation, a deposit of €50 per bike and / or €100 per Ebike is requested to secure your reservation. This deposit is applied to your invoice and the remaining balance is payable up to 30 days before your start date or your reservation is subject to cancellation.
Groups of 6 or more: Upon confirmation, a deposit of €50 per bike and / or €100 per Ebike is requested to secure your reservation. This deposit is applied to your invoice and the remaining balance is payable up to 60 days before your start date or your reservation is subject to cancellation.
Cycling Holidays
Upon confirmation, a deposit of €200 per person/bike is requested to secure your reservation. This deposit is applied to your invoice and the remaining balance is payable up to 60 days before your start date or your reservation is subject to cancellation.
Please note the following items are NON REFUNDABLE:
- Deposits for Ebike reservations for bike rentals and cycling holidays
- Digital Experience Guides
We may require a damage deposit in the form of credit card charge plus the driver’s license / photo ID of one member of the party. Any deposit given by the customer shall be applied to the balance and guarantee the faithful performance of all the provisions of this agreement and all repairs necessary to said equipment. If any action is brought to enforce any of the terms of conditions of this agreement, or to recover any sums due to hereunder, customer agrees to pay all legal fees, court costs, or other expenses.
CANCELLATION
All Cancellation requests must be received in writing.
Bike Rental (groups of 5 or less):
30 days or more prior to your start date you have 3 options:
- Switch to another date with no fees
- Keep your balance on file for any future trip with no expiration*
- Cancel your trip and receive a refund for non-Electric bike deposits**
21 days - 29 days before your start date you have 3 options:
- Switch another date for your trip with no fees
- Keep your balance on file for any future trip with no expiration*
- Cancel your booking and receive a 50% refund**
21 days or less: no refunds, no credit
*subject to availability
**All refunds are subject to a service fee of 5% of the total amount paid
Cycling Holidays and all groups of 6 or more:
60 days or more prior to your start date you have 3 options:
- Switch to another date with no fees
- Keep your balance on file for any future trip with no expiration*
- Cancel your trip and receive a refund for non-Ebike deposits**
45 days - 59 days before your start date you have 3 options:
- Switch to another date with no fees
- Keep your balance on file for any future trip with no expiration*
- Cancel your trip and receive a 50% refund**
45 days or less: no refunds, no credit
*subject to availability
**All refunds are subject to a service fee of 5% of the total amount paid
Unless otherwise stated, credits issued have no expiration and are transferable. Once issued, credits are not refundable.
Please note the following items are NON REFUNDABLE:
- Deposits for Ebike reservations for bike rentals and cycling holidays
- Digital Experience Guides
Bike rentals and cycling holidays ending before the end date are not eligible for refund.
Any applicable refunds will be issued upon return of all rented equipment.
LATE RETURN FEE
An additional day’s rental fee will be charged for each day the customer keeps equipment after the return date specified on this contract.
Rates for additional days:
€25 per day, per bike for non-electric touring bikes
€35 per day, per bike for non-electric Camino Pack
€40 per day, per bike for Ebikes
€50 per day, per bike for Ebike Camino Pack
All equipment must be returned directly to Cycling-Rentals or wherever agreed.
TERMINATION OF AGREEMENT
Customer agrees that Cycling-Rentals has the right to terminate this agreement at any time and retake possession of said equipment and for said purpose Cycling-Rentals may enter upon the premises of the customer without becoming liable for trespass.
Revised February 2023
